In an office, it is difficult to work if your papers are in a clutter. Putting them in separate folders is okay but you still need to bind them so that they will not fall off. And one great way to compile your files and papers is by using a comb binder.

A comb binder is a machine that punches hole to a stack of paper. And the binding is inserted through these holes so that the papers will not fall when you turn the pages. If there is a comb binder in your office, it is important to know how this machine works so that you can bind your own files and documents. Below is a list of steps on how to use this kind of office equipment.

• You should first determine the thickness of the files or papers that you want to bind. You should also include the covers, especially if you are going to use thick ones. You should pick the right size of the binding element so that the pages will turn freely. If it is too small, the pages will be stuck and it will be difficult to turn the pages. If it is too large, the stack of papers will not be organized neatly. You do not necessarily need to count the pages. Just take a look and choose something which you think will work for your documents.
• The next step is to put the comb in the machine. Make sure that the solid spine is on the opener. The loops should also be between the ribs of the binder. You should know how to properly put the binding element so that you can bind your documents properly. You do not want to damage your documents by putting the plastic binding the wrong way.
• Open the binding by pushing or pulling the lever. Open it slowly and gently. Do not pull or push too hard because this will cause the biding to fly off the equipment. Make sure that you know which lever to pull or push.
• When binding, the front cover should be facing the surface of the table where you are working. Then add the pages followed by the back cover. Make sure that they are aligned properly. You do not want pages sticking out from your compiled files. Keep in mind that covers are usually larger than the pages. Make sure that you leave a small space on all sides of the cover.
• To close the binding, pull or push back the lever in its original position, or the centre position. Before doing this, make sure that the pages are staked properly. Once you have closed the binding, you can now remove the book from the binder.

You might think that knowing how to operate a comb binding machine is not really important. The truth is, it is important to learn even these small skills in your office so that you will not need the help of other people. Moreover, doing the job yourself will ensure good results.

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